IMAS Regatta
The portal creates cost statements, not invoices. They are calculated from the current state of entries every time they are opened: entry fees, accepted late entry fees, pool boat shares, additional fees, camping and meals.
View and download
Under “Cost statements” you see for each club the amount, the billing e-mail (missing ones are marked), the last sending and whether the amount has changed since. You can download:
- per club as HTML or PDF;
- all clubs as a combined HTML, a combined PDF or as a ZIP with all club PDFs.
The cost statement shows the issue date, club number and address, the race class and crew for each boat, as well as your bank details and the payment reference.
Send
- In the “Send cost statements” form, fill in the subject and intro text.
- Send. Every club with a billing e-mail gets its own statement; clubs without a billing e-mail receive nothing.
Every sending is listed in the send log.
Billing addresses
Under Clubs, tab “Billing addresses”, you see the billing e-mail and address of every entered club. The clubs maintain them themselves in their club profile; ask them to add missing details there.
When is a cost statement ready?
The task overview counts it as ready when there are no more pending late entries or invalid entries, the club has a billing e-mail and, if anything is to be paid, an IBAN is stored.